How to Leverage Powerful Church Management Software

Administration centralizes the very backbone of your church. It allows you to keep up with members, take care of accounting, and learn more about members and potential members. Yet, today we live in a digital world and that means using technology tools to help. This is where utilizing church management software comes into play.

From messaging via smartphones to using a computer to keep up with members, technology is great for the modern church. And while there are the basic technologies you can use, there is so much more for helping you manage your church in a way that is efficient, affordable, and helpful.

Here is how to leverage powerful church management software to have a productive, prosperous, and healthy church.

What Does Administration Do?

According to an article on LinkedIn:

An effective administrator should have the ability:

• To understand general concepts of administration
• To enhance the office staff’s ability to manage and organize office effectively and professionally
• File in the proper way and filing standard
• Develop an appropriate office management strategy
• Develop an appropriate assets management strategy
• Able to develop administrative procedures
• Able to plan and control administrative budget

While this is a general statement geared towards businesses, it is still true within churches. There are a few key differences:

• Church administration communicates effectively
• Church administration helps gather worshipers
• They lead people into joining in groups such as Bible studies or gatherings of importance to the welfare of the church
• They run events
• Administrators keep up with church giving

Sticky notes and spreadsheets are in the past. Not only are they messy but with CMS, you have all you need in one place. The point is, church management software makes it easier with administrative duties and increases giving.

How to Leverage Powerful Church Management Software

There are many ways that CMS helps with administrative duties and there are few ways that it helps your church’s health. Here are some of them.

Saves Time

As they say, time is money. Yet, there are more important things to consider in saving time. Less time spent on specific administrative duties that CMS can help with means more time to do other tasks. We realize how much goes into managing a church and having things organized makes a world of difference. Church Management Software allows you to ease some stress that goes with administrative duties. You can do things like:

• Keep up with volunteers
• Run reports
• Find important data
• Keep up with giving
• Plan worship services
• Manage events

Administrative duties are time-consuming and not the most rewarding part of church involvement. Yet, we simplify these duties with Church Management Software so you have more time for everything else.

Engage and Keep Up With Newcomers

Imagine visiting a church for the first time. You may be apprehensive and a little unsure of if you’ll fit in. Now imagine that you get an invitation to come back. The next time you visit, the pastor knows you by name. In a perfect setting, this would happen all the time but it’s hard to keep up with a large congregation. Sometimes visitors can fall through the cracks and this is not helping your church grow.

According to Christianity Today:

Finally, we recognize biblical membership matters because people need it. People need membership commitment because they need to be connected to a Christian community. This is not just for the sake of the faith community, but also for the sake of the individual.

New members or first-time visitors are crucial to the growth of your church. However, it’s not always easy keeping up with people – especially if you already have a lot on your plate. With CMS, it’s easy to make notes about newcomers and track visits so it is easier to create an engagement. This may help you foster a second visit for the newcomer or to become an active member of your congregation.

Pastoral Well-Being

As the pastor of your church, you must think of your own well-being while you are taking care of so many. You take care of reaching people with the word of Christ, keep up with members and their needs, and every other part that makes your church. All of this limits your time spent on administrative duties which is why CMS helps. In fact, even if you have others who handle the office duties, this makes it easier on them – and you.

Manage Volunteers With Church Management Software

We all know how important volunteers are to the church community. These volunteers help and sometimes become the very lifeblood of a successful church. We all know how much work goes into keeping a church running smoothly which is why these volunteers help take some of that load off. Some are teachers within the church and some keep the church looking its best. It doesn’t matter if the volunteer cleans the carpet, teaches Sunday School, or gathers others to visit the elderly – they are all important.

With Church Management Software, there is plenty that helps in this capacity. You can keep up with each volunteer and have notes on their areas of interest or special talents. Scheduling volunteers and emailing all those listed is also easy. You can even plan your worship services within the same some software.

Communication is Key

No matter what area of life, communication is key and in a church, this is especially apt. In your church, it is important to communicate with others. Whether it is a group or individual or if it is a member or a volunteer – having a way to put it all together means less work and more open communication.

Sure, you might start a group chat or email where you CC everyone. But having everything at your fingertips means less frustration in implementing this communication.

CMS makes all of this easy for you. If you want to send the whole church an email, you can. And if you choose to message individuals or groups, you can do that too.

Keep Up With Giving on Church Management Software

Giving keeps your church running and without the ability to keep up with the data you need, it makes things difficult. Luckily, there are plenty of solutions.

Donor Opportunity

This is an area important to finding clarity around your data story. This allows you to learn from your donor and member database to do things like keep the donors you have, upgrade donors, and get new donors.

Discovering Donor Data

As we discuss in our Donor Centric Framework:

Discovering what your donors support, when/how they give, and why they are passionate about specific causes is the key to stronger member relationships. It’s people who fuel your mission forward. We’ll teach you how to lead the charge, informed and empowered.

Communication Avenues

As mentioned previously, communication is a crucial part of a healthy church. With messaging campaigns, we customize each so it fits the timelines and tone of your message. Instead of having to make a plea for donations, you will focus on bringing your missions in the spotlight and reach the people you need, when you need, and done the right way.

Accountability and Coaching

What we do is ensure that you can open up the donor funnel easier. You already have plenty to do and that’s why we focus on accountability and coaching. This means that task planning and project planning are just two areas where Church Management Software fits your needs.

Church Management Software Is Worth the Investment

It’s easy to get overwhelmed with all the responsibilities. You want to reach others, lead and bring those to Christ’s teachings, yet administrative duties may take away some of that passion and time you have. Church Software ensures that you more easily handle things like attendance, membership, accounting, donations, volunteers, and more. Everything is in one place so you don’t have to wade through spreadsheets and paperwork.

If you are still not sure or want to learn more about what CMS can do for you, we have the answers. Reach out to DonorWERX for more information about how the right church software can empower and grow your congregation all while simplifying the administrative side of your organization.